Oakville, ON

About the Job: We are seeking an Intelligent & Effective Office Manager.If you have a graduate degree /diploma at least 6 months of experience as administrative or executive assistant, HR administration or recruiting, accounting, as an office manager, seeking a role offering great professional growth opportunities this job might be the right fit for you.


  • Report to the business partners conducting Office Administrative Services, supporting Operations, HR & Sales functions.
  • Perform office administrative dutie as directed by the supervisors
  • Client files administration, client communication, CRA follow-ups.
  • Update CRM and organize Managers’ calendars, run reports
  • Data entry, management, gathering and analysis
  • Document and Organize work notes
  • Basic IT support & troubleshooting – training will be provided.
  • Assist with recruitment tasks to hire in various roles such as compose, Post & monitor job ads, conduct initial screening, shortlisting, scheduling interviews, presentations, tradeshows etc.,
  • Cross functional administrative work & project coordination
  • Assist with Marketing responsibilities
  • Preparing reports, memos, invoices letters, and other documents.
  • Handling basic bookkeeping tasks, accounts payable/receivable tasks..
  • Researching and conducting data to prepare documents for review and presentation by executives.
  • Helping prepare for meetings & accurately recording minutes from meetings.
  • Making travel arrangements for executives.

Skills & Qualifications:

  • You must be energetic, hands – on solution finder with a proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office –suite and software applications a must. MS Word, Excel, Powerpoint to be par excellence.
  • Have hands on experience with CRM software, Salesforce & MS Dynamics.
  • Be Tech savvy, excited to learn new software applications for business
  • Strong organization and prioritization skills.
  • Have a high attention to detail, flexibility to work with changing priorities
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • HR administration, Tax/Accounting Background a plus.
  • High school diploma/ Bachelor’s degree

What we offer:Competitive compensation and fun & dynamic work environment at a high growth firm, with plenty of opportunity for your career advancement.


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